September 27, 2023


Digitally first class

How to use QR codes for private offices to simplify your workflow

Using QR codes for the workplace and private offices can simplify your processes in just one scan.

So how does a QR code generator online provide a seamless workflow? 

QR codes are 2D barcodes that can embed any information and are accessible using a smartphone. 

For example, you can create a QR code for your office storage boxes to keep your files in order. When the QR code is scanned, it displays what documents are stored in that particular storage box.

You can also create a QR code for attendance that allows your employees to log in directly on their phones or even turn your documents digital to reduce paper waste and printing costs. 

This article will highlight some of the use-cases for using QR codes in your private office and workplace.

How to use QR codes for private offices to simplify workflow processes

Set guests appointments with QR codes 

During the height of the COVID-19 pandemic, every business, medical, and government transaction went contactless to reduce the number of COVID-19 cases.

As a result, this started the rapid rise of QR code use around the world.

Setting appointments in private offices required people to scan QR codes to book appointments instead of physically entering the premise. 

From the traditional pen and paper type which used to be the set-up, QR codes were quickly adopted to reduce the possibility of spreading the virus that could linger around surfaces.

So how do you make QR codes for contactless appointments?

Here is one use-case scenario:

If you have a Calendly account, a popular scheduling software, you can create a QR code out of your Calendly link with your availability preferences and turn it into a URL QR code. 

You can share the link to your website or outside your business office. 

When the QR code is scanned, your guests can pick their preferred schedule and book an appointment, and the event is added to your calendar. 

If you don’t have a Calendly account, you can create an appointment via Google forms. Once done, you can convert the URL of the appointment link to a QR code. You can then direct your scanners to book their appointment online, where they can enter their name, time, and date of their preferred schedule.

QR codes on storage boxes to organize documents

Losing documents in offices is quite common. 

When work gets busy, office documents can sometimes get mixed up in one place, leading to a disastrous, messy-looking stockpile of papers in office tables and storage boxes.

With all the documents going in and out, employees tend to lose and misplace these documents. To make office files more organized and easier to find, you can make a QR code that embeds information and place it as a sticker on a particular storage box.

These codes on storage boxes must direct to a landing page containing all the necessary information to determine what files are stored in that box. 

With this, offices can be more organized when storing essential documents, and tracking office files will be more accessible for you and your employees.

Create a digital vCard QR code to make instant connections 

Unlike the traditional business card that only shows limited information about a person, a vCard QR code will allow you to input your basic information and social media accounts.

When it comes to social events, meetings, and important gatherings, a vCard QR code creates an on-the-spot connection that can maximize your network in the business world and create new clients.  

As they say, your network is your net worth. 

When the QR code is scanned, your recipient will have the one-click option to save your contact details on their smartphone devices.

You can also make bulk vCard QR codes for your employees. 

Use QR codes to share office files 

To eliminate paper waste and save money from printing expenses, creating digital copies of office files can create a more seamless and environment-friendly working space.

First, you can make a bulletin QR code to place all your QR codes containing your business registration, privacy policies, project contract, business license, monthly announcements, and many more.

Make a customized landing page about your business

It is already a given fact that in any business, online presence is the first thing that clients and customers look for. That said, they will most likely look for your website to know more about your services. 

But with QR codes, you don’t really need to pay for a domain name and hosting to create your website and hire a developer for maintenance. 

If you only need a simple landing page for your website with your domain name, you can create an H5 QR code that will introduce your business to your clients. 

Use QR codes to store office policies and house rules 

House rules exist in every office, guiding how employees should conduct themselves in the workplace. 

To make these rules known and accessible, you can create a PDF QR code that contains your office policies. 

Reuse your QR codes and edit the content anytime 

Did you know that even after generating your QR code, you can still edit its content anytime without creating another QR code using a dynamic QR? Yes, you read that right.

That being said, you can redirect your scanners to new content embedded in the code, and you can update it even in real-time.

Say, for example, if you have generated a QR code for your monthly announcement, you can still use the same code for the incoming months. You just need to update the URL or file of the existing QR code. 

No need to create another QR code again. This will save you a lot of time, money, and effort. 

This is what makes dynamic QR codes beneficial in the long run.

Create QR codes with logo for your office with QRTIGER

Create customized QR codes for your office today and make your workflow processes more accessible using QR code technology.

To make editable and trackable QR codes, find the best QR code generator with logo software and start your QR code journey today.