Best Practices For Business Email Security

One of the most common digital mediums chosen for business communication is email. Whether internal business-related conversations or client interactions, the requirement to secure business email communication is extremely high. 

The common reason why it is so high is the growing hacking expertise worldwide. Hackers can easily tap into the email accounts of users and extract essential data to share it illegally. Moreover, users can also fall prey to email threats like phishing, spamming, identity thefts, etc.

Most businesses know the importance of choosing the right web hosting server to host the website for top-notch performance and security.

Similarly, given the growing need for business email security, investing in a business email hosting server has become crucial for long-lasting success.

Along with the multiple benefits of choosing a secure business email hosting service, knowing a few email practices to increase the security offered by your business email service is necessary.

In this blog, let us discuss some practices you can implement to take your business email hosting security to a higher level.

Top Practices For Better Business Email Security

Knowing the right practices to increase business email security will safeguard your business communication and add value to your client interactions without the fear of hackers tapping into the system. 

These easy-to-follow practices are quick to implement and offer the best results.

1. Better Password Strategy

The first and the most easy-to-follow practice to improve your business email security is optimising your password strategy. 

This includes changing your password to stronger passwords that are more difficult to guess, like a combination of small and capital letters, numbers, symbols, etc., to make it unique. 

Additionally, always segregate every email account with a different password and make an active effort to change passwords regularly.

2. Implementation of Multi-Factor Authentication

One of the popular ways to increase your email security is by implementing multi-factor authentication for login. This includes adding another layer of identity authentication for access to any email address.

This can be done using OTP, specific questions about the email account holder, codes, etc.

3. Enable Email Encryption

Many business-related communications, especially with customers or key internal employees, hold sensitive information. To help protect the loss of such data, enabling email encryption is an efficient and secure practice.

Email encryption is another form of authentication where the emails are only readable by specific users or intended stakeholders. Besides this, no unauthorised person can read the email as it converts the original email into an unreadable format.

4. Actively Filter Emails

An underrated practice that can increase email security significantly while simultaneously reducing the possibility of cyberattacks is email filtration. It is a practice that automatically defines the emails flowing into the inbox.

Multiple email filtering solutions allow email addresses to identify the format and inflow of suspicious emails. 

Next, you can incorporate necessary filter-based solutions to block out any malware, spam, or phishing emails that can otherwise cause data loss and access for users.

5. Monitor Activity

An easy way to detect unauthorised access on any particular business email address is by monitoring the end-to-end login logout activity to identify any foul play or unexpected activity.

Furthermore, multiple tools help with better email monitoring and detect suspicious email activity on a server.

6. Take Frequent Back-ups

Even though this does not directly add to your email security, however, taking frequent backups of your email account is necessary to safeguard the information shared by creating a strong data bank in case data recovery is needed.

Wrapping Up

It might not be possible to avoid certain cyberattacks. However, implementing some of these common practices to increase your business email security is necessary to reduce the possibility to a bare minimum.

Whether it be your personal or professional email address, adding multiple layers of security is essential to avoid losing sensitive data and information to hackers online.

Moreover, it allows businesses to build a trusting relationship with all the stakeholders, ensuring complete protection.